Imagine if you came in to your office tomorrow and found that your laptop/desktop/server had been stolen. How long could your business continue to operate without access to the information on those computers? How much would it cost to recreate all the company records, customer lists, documents, emails, and financial data, and would it even be possible? Thankfully, there are easy and comparatively inexpensive ways to quickly recover from disaster.
When considering a backup solution for your business there are two scenarios to consider:
1)How to minimize downtime and quickly recover from user errors or hardware failure
2)How to recover from major disasters like equipment theft or fire/flood
For the first scenario, I like to combine an external USB hard drive with a disk-imaging backup program like Acronis True Image (www.acronis.com). Disk-imaging backup programs work by backing up the entire computer – this means all of your programs, data, settings, and preferences. If you have a PC crash, the most recent backup can be quickly restored to a new hard drive, and you are back up and running again right where you left off. No more having to locate all of the installation CDs that came with the computer and waste hours reinstalling everything.
To protect against major catastrophes, I recommend Carbonite (www.carbonite.com). This is an online backup service that runs quietly in the background on your PC and backs up your data over the Internet to an off site location. Installation takes about 5 minutes and costs less than $50/yr for an unlimited amount of storage.
Whatever backup solution you implement in your business, remember to test your backups regularly. This can be as simple as restoring a few key files from the most recent backup and confirming that they open correctly and contain the information you expected to see.